Submission guidelines

Newcastle-on-Tyne, September 14-16, 2005

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Participants who deliver an oral or poster presentation on the conference can submit an accompanying paper. These papers are collected on a CD-ROM, which will be handed out during the conference. Authors who do not submit an accompanying paper are requested to send in their presentation slides or poster material.

All submission are converted to .pdf (Acrobat Reader) format. Some guidelines for submissions:

  • Papers should be sent to the webmaster.
  • The deadline for submissions is August 26th 2005.
  • Papers can be submitted in the following formats:
    • Ms. Word (.doc)
    • Ms. Powerpoint (.ppt)
    • Text file (.txt)
    • Postscript (.ps)
    • Acrobat Reader (.pdf)
    • LaTeX, but always include the compiled version (.dvi, .ps or .pdf)
  • Formatting, lay-out and size should be reasonable, but there are no strict limitations.
  • The paper is the full responsibility of the author. No editing will be done!
  • Please, comply to the following convention for the filenames of your documents: first letter of first author's firstname + first author's family name. Thus, a Word document written by Jeroen de Mast and Ronald Does has the name: jdemast.doc.

Poster presentations

Each presenter will be given a poster board with dimensions 1m (width) x 1.22 m (height). The organisation is not prescriptive regarding the format of the presentations: some prefer 1 large A0 page, others A3 or several A4 sheets. We recommend not to display papers in entirety as it can be difficult to follow in poster format; instead, report main themes, findings and add a few visuals, graphs, plots, photographs etc.

A separate poster session is allocated starting with an oral presentation of all posters (2—3 minutes by each presenter) followed by a session where all posters are on display, and participants can interact with the presenters.