Minutes

General ENBIS membership meeting

Location:
Oslo, Norway.
Time:
16.30 – 18.00 hrs., Monday September 17th, 2001.
Session Chair:
Ronald Does
Secretary:
Lesley Fairbairn

Agenda

  1. ENBIS Board Election
  2. Report on Sunday's Meeting (Henry Wynn)
  3. Working Groups/New Working Groups
  4. Fees
  5. Country Representatives
  6. Membership Benefits
  7. Conference 2002
  8. Annual Award
  9. Pro-Enbis
  10. Scope & Possibilities
  11. Driving forward the European Agenda
  12. Discussion

ENBIS Board Election

ENBIS Members were advised that from June this year ENBIS was a legal entity; Information relating to this was posted onto the web site. Ronald reiterated that ENBIS was its members: "ENBIS is you" . A slide showing the composition of the ENBIS decision-making mechanism was displayed. Members were further advised that this meeting was the forum for members to express what they wanted and how they saw the future of ENBIS.

Election of ENBIS Board. Ronald Does outlined the results of the election. The current executive committee is:

President:
Dave Stewardson
President Elect:
Tony Greenfield (Press)
Vice President:
Maria Fernandez Ramalhoto (Review of Academic Papers)
Vice President:
Øystein Evandt (Next Years Conference)
Vice President:
Søren Bisgaard (Oversee Finance)

3 individual members serving for 1 year:
Arnoldo Frigessi
Eva Riccomagno
Paul Banens

3 individual members serving for 2 years:
Ulrike Grömping
Ivan Vuchkov
Xavier Tort-Martorell

Ronald Does would continue as Treasurer and Secretary. Jeroen de Mast and Alessandro di Bucchianico continue as web masters .

Members were actively encouraged to participate in the election procedure.

Report on Sunday's Meeting

Henry advised the group that Sunday's meeting had been extremely positive. The agenda items on Sunday's meeting mirror those that are on the meeting today.

Working Groups/New Working Groups

Quality
Dave Stewardson had substituted for Martin Gibson. Due to issues surrounding Motorola there had not been a great deal of activity. The members were advised that Shirley Coleman would lead the quality session the following day.
Experimental Design
There had been little activity. This would also be a Pro-Enbis work-package. Henry was happy to resurrect.
General Statistical Modelling: New Frontiers
Fabrizio advised the membership that the working group had been supporter of a telecommunications conference in Italy. Papers, abstracts and case studies in Bayesian Statistics were posted onto the web. It was noted however that greater involvement from members was lacking.
Data Mining
There have been some communications but not enough. This would be discussed more fully at tomorrow's working Groups meeting.
Reliability
Chris McCollin addressed the meeting. He advised that version 3 of the web site was now up and running, with version 4 to follow soon. He also had details of reliability software commercially available and details of relevant books and journals. There was material on root cause analysis (fault free analysis) with scope to bring this together with a statistical bent. There is a 23 page report on statistics at design level. He recommended members to visit the web site.
Statistical Process Control
Poul Thyregod reported to the meeting that discussions would take place the following day to define what the goal of the working groups are. A facilitator for the group would be required.

A working group on Statistical Consultancy was proposed by John Shade. This was agreed. It was envisaged that this would address the important infer-face between business and industry; Inspiration had been drawn by Roland Caulcutt.

It was suggested that a working group be set up next year in measurement uncertainty . Øystein Evandt stressed that this was an important issue and there was a real need to address this.

The Working Groups are an excellent forum for networking and collaborating with people of a similar interest. It was proposed that the Working Groups would have a direct input into the conference themes and sessions for next years conference. Working Group leaders were encouraged to get together and draft a way forward. Comments from the floor indicated that a lot of people would like to be members of a range of working groups, reflecting the broad range if issues that ENBIS cover. It was suggested that the working group leaders may want to meet up for 30 minutes over lunch to discuss the role and development of the working groups and how they can contribute to the membership as a whole. This was agreed, lunch would therefore be reduced to 1 hour.

Fees

The meeting was informed of the decision taken by the ENBIS Interim Committee on Sunday in respect of membership fees. The following was reported:

ENBIS would charge formally from January 2003 . In the interim period a donation from individual members would be requested (minimum 50 euros; see Membership page for details). The following comments were raised from the floor.

Should fees be raised as soon as possible? - ENBIS would like to grow, the payment of fees are indeed an expression of interest. Concern was raised that some institutions would not pay a "contribution". The membership were advised that if they wanted to show a donation as a fee that that would be acceptable. Fees (subscriptions) would be charged from 2003; at the moment it was felt that ENBIS was in its infancy. The payment of donations was an experiment and would be a litmus test to indicate level of interest and commitment to ENBIS. The membership was further advised that already 4 donations of 100 euros each had been received.

It was further agreed that membership from Eastern Europe would be encouraged. With this in mind consideration would be given to waiving the fees to these members. It was stressed that industrial support for ENBIS was vitally important. Membership of ENBIS would be a fantastic opportunity for industry. It was further agreed that the Corporate membership fee would be set at 500 euros (this would be mandatory). Clarification would be given on what corporate members would be offered for their money.

A vote from the floor by Council Members was requested:
Motion: Do we agree with donations or should we initiate fees for ENBIS Membership.
Result: The motion was carried, it was agreed that donations would be requested in the first instance.

Country Representatives

The membership acknowledged the need to increase membership, in particular from underrepresented countries (e.g. France). It was agreed that we would need to have communication with relevant national societies in each country in the first instance. The membership was advised that there were currently 8 international representatives.

Membership Benefits

Current benefits include:

  • Web Page - In addition in the future there will be a web based journal (peer reviewed)
  • Newsletter - development of a web based newsletter
  • Possibility for research and collaboration
  • Networking sessions
  • Working groups
  • Pro-ENBIS
  • Advertising - via the web
  • Conference(s)
  • Annual Award

Members were also encouraged to look at scope and possibilities. They were encouraged to look forward to the future and consider what ENBIS can do for them as an individual and how they can contribute. ENBIS Web Master, Jeroen de Mast, addressed the assembly, he noted that the web page benefited the members by: disseminating information, promoting events and major developments, and allowing direct membership registration. The web page had recorded between 1300- 3000 hits per month. He further noted that maintenance of the web page involved a lot of work and he requested that if anyone were willing to assist he would be most grateful. He was especially looking for assistance from someone who was familiar with internet protocols.

Promotion of ENBIS to a wider audience - Tony Greenfield addressed the assembly. He advised the participants that we have registered as a contributor to a new news agency called Alpha Galileo. The agency was set up by the governments of France, Germany and the UK, the Wellcome Trust and the UK Research Council with the remit to promote the public advancement of science. All members were encouraged to contribute short press reports to Tony that would be of broad interest to the wider community; this would be an excellent medium through which to notify business and industry that we have something to offer.

Journals - It was felt that at the moment ENBIS is too young as an organisation to launch its own journal. However, collaboration with existing journals and negotiating good terms would be pursued. It had been agreed at a meeting of the Interim Committee that Dave, Henry and Soren would hold discussions with the journal editors to secure good discounts for ENBIS members. This is not an exhaustive list but journals which have expressed an interest are:

  • The Journal of Quality and Reliability Engineering International
  • The journal of Applied Statistics
  • International Reliability and Safety
  • Quality Engineering (offered at $36 per member)
  • Technometrics (offered at $10 per member)

A complete list will be available later. It was agreed that members would be given the opportunity to choose 1 journal from a list as part of their fee. Information on possible journals should be forwarded to Dave Stewardson to set up by Jan 2002. It was noted however that whereas reduced subscriptions to journals was a benefit of membership to ENBIS, most members (or Institutions library) would subscribe to these anyway, therefore other benefits of membership should be stressed (i.e. to offer something else as a bonus for their fee).

Networking (Pro -ENBIS) The assembly was encouraged to attend Session 4C "Orientation and Discussion of Pro-ENBIS". Discussion to be held by Dave Stewardson.

Conference 2002

Local Conference organisers would be Fabrizio Ruggeri and Paolo Giudici. Fabrizio addressed the assembly. The conference venue for next year is to be The Hotel Continental Congressi, Rimini, Italy , on 23 & 24th September 2002. Further information on the venue is available at: www.hotelcontinentalrimini.com and www.rimini.com . The assembly was advised of the following prices per person per room (euros):

B&B: 56 (single); 51 (double)
Half Board: 82 (single); 72 (double)
Full Board: 92 (single); 82(double)
The hotel is 4* rated. Further information would be posted onto the web.

Concern was expressed that these prices may be too expensive for some delegates, university accommodation was suggested. This had been explored but it was found that although accommodation was less expensive, other services e.g. rooms and catering cost more. The assembly was advised that a cheaper hotel would be available as an alternative. It was noted that Rimini represented excellent value for money. Members were now requested to consider themes and topics. Fabrizio was thanked for his effort.

Close

The assembly were thanked for their attendance and input. The level of discussion had been stimulating and was encouraging for the future.